Europe Visa Guides

A Complete Guide to Schengen Visa for Indians

By Anjali Chawla  
travel-melodies-schengen-visa-indians-cover

Scoring a Schengen Visa on an Indian Passport is not as irksome as US visa but is a task for sure. Been there, done that. This post is my attempt to add to the existing information on Schengen Visa for Indians and Indian passport holders. It embraces all my insider tips to apply for the Schengen visa for Europe on an Indian passport. The tips, of course, don’t guarantee you the Schengen visa but do increase your chances of getting one. If DIY is your thing then this post will surely make sense to you.

Few things can allay the excitement and anticipation of vacation more than the grueling process of getting a visa. I’m really not exaggerating when I say the biggest challenge for Indian passport holders dreaming to travel to Europe is scoring a Schengen visa. The most infamous for its rejection rate, Schengen visa’s application process, is arduous. I have had sleepless nights caught between what ifs waiting for one.

I would dream of wandering about the cobblestone streets dotted with colorful flower-clad little homes, hiking one of those famous cliffs in Norway overlooking gorgeous fjords, soaking in the golden glow of Midnight Sun, sitting leisurely in one of those charming sidewalk cafes – and then what ifs would fade away the dreams! What if my dream vacation never happens? What if the visa gets rejected?

With a third world passport, visa process remains onerous for us. There’s no way out. But, take it from me, despite all the dreadful Schengen visa stories, getting a visa is very much attainable if you be cautious and take care of certain points while applying for the Schengen visa.

Is it Just Another Blog on Schengen Visa for Indians?

Blogs on Schengen Visa are dime a dozen, then what makes this blog any different? It’s different just like everyone’s experience is different and awareness radiates in every experience. I am not an expert on the visa, of course, as I said this is my effort to just contribute to the existing facts.

While I was applying for the Schengen visa, I needed something that can be understood easily by noobs or first-timers like me. The meticulous and detailed blogs left me seeking for more clear and precise details.

Doubts sneaked in even after browsing the internet for days and reading innumerable articles on Schengen Visa for Indians. I was confused as to what exactly is the right way – book flights and hotels and then apply for the visa or wait for the visa stamp to avoid any losses. But how? Because they ask for confirmed flight and hotel bookings for your visa application to be approved. Perturbation led me to travel agents who as usual disappointed me and glad that I settled applying for the Schengen Visa on my own. That’s another story!

In the process of applying for Schengen visa in Norway embassy, I researched the length and breadth of the internet and spoke to everyone in my circle I know knows a Schengen Visa process to get things right. Leaving no stone unturned, I jotted down each and every possible detail about the visa process of the embassy I was applying to. I continued my research even after I filed my visa application – It eased my frustration (visa wait time, you know) and gave me a chance to understand the Schengen visa process in terms of each and every Schengen country inside out. Far-sighted move ūüôā Here’s my two-bit!

What’s the Schengen Visa?

Out of 50 countries (including transcontinental) in Europe, 26 countries are bound by the Schengen Agreement. The Schengen Agreement is a treaty signed by these 26 Europen countries creating Europe’s Schengen¬†area where internal border controls are abolished.

In traveler’s words – A single Schengen visa allows you to travel to 26 countries in Europe. Isn’t it liberating? That’s the power of Schengen visa!

Which  European Countries Does Schengen Cover?

Currently, 26 European countries including 22 European Union (EU) countries and 4 Non-EU countries make up the Schengen Region. They are РAustria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Iceland, Liechtenstein, Norway and, Switzerland aren’t the members of the European Union but a part of the Schengen¬†agreement.

The Azores, Madeira, and the Canary Islands are the special members of EU and the part of Schengen region.

Monaco, San Marino, and Vatican City, though not the Schengen region members but, have opened their borders with Schengen.

If you have a valid, double and/or multiple entries Schengen visa on your passport, you can enter Romania, Bulgaria, Cyprus, Croatia without any need for the additional visa.

Andorra can be visited on multiple entry Schengen visa obtained from Spain or France consulate.

Schengen Country Region Visa Fee (Adults)Visa Fee (Children between age 6-12 years) Important Links Things to Note
AustriaCentral Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesAustria Visa For Indian Passport Holders
BelgiumWestern Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesBelgium Visa For Indian Passport Holders
Czech RepublicCentral Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesCzech Republic Visa for Indian Passport Holders
Denmark (excluding Greenland and The Faroe Islands)Northern Europe (Scandinavia)60 Euros + VFS Service Charges35 Euros + VFS Service ChargesDenmark Visa for Indian Passport HoldersYou can travel to Faroe or/and Greenland with a multiple entry Schengen visa stating valid for the Faroe Islands or/and Greenland issued by the Danish Embassy.
EstoniaNorthern Europe (Baltics)60 Euros + VFS Service Charges35 Euros + VFS Service ChargesEstonia Visa for Indian Passport Holders
FinlandNorthern Europe(Nordic)60 Euros + VFS Service Charges35 Euros + VFS Service ChargesFinland Visa for Indian Passport Holders
France (excluding French Overseas Department and Collectivities)Western Europe60 Euros35 EurosFrance Visa for Indian Passport HoldersYou can travel to Monaco with a valid Schengen visa which covers
France.

You can travel to French Overseas Department and Collectives by applying for the relevant French visa at the French diplomatic office in your country.
Germany (excluding Heligoland)Western Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesGermany Visa for Indian Passport Holders
GreeceSoutheastern Europe60 Euros + GVCW Service Charges0Greece Visa for Indian Passport Holders
HungaryCentral Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesHungary Visa for Indian Passport Holders
IcelandNorthern Europe (Nordic)60 Euros + VFS Service Charges35 Euros + VFS Service ChargesIceland Visa for Indian Passport Holders
Danish Embassy in India handles Iceland visa.
ItalySouthern Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesItaly Visa for Indian Passport HoldersYou can travel to San Marino and Vatican City with a valid Schengen visa which covers Italy.
LatviaNorthern Europe (Baltics)60 Euros + VFS Service Charges35 Euros + VFS Service ChargesLatvia Visa for Indian Passport Holders
LiechtensteinCentral Europe60 Euros35 EurosLiechtenstein Visa for Indian Passport HoldersIn India, Liechtenstein's visa application process is handled by Swiss embassy.
Direct and personal application for short stay visas can be done at the Embassy of Switzerland in New Delhi.
LithuaniaNorthern Europe (Baltics)60 Euros35 EurosLithuania Visa for Indian Passport Holders
Embassy of Lituania directly handles the Schengen visa application process in India.
LuxembourgWestern Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesLuxembourg Visa for Indian Passport Holders
MaltaSouthern Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesMalta Visa for Indian Passport Holders
Netherlands (excluding Aruba, Curaçao, Sint Maarten and the Caribbean Netherlands)Northwestern Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesNetherlands Visa for Indian Passport Holders
Norway (excluding Spitsbergen)Northern Europe (Scadinavia)60 Euros + VFS Service Charges35 Euros + VFS Service ChargesNorway Visa for Indian Passport HoldersRegister your visa application on the Application Portal Norway (UDI)
PolandEastern Europe60 Euros35 EurosPoland Visa for Indian Passport HoldersEmbassy of Poland directly handles the Schengen visa application process in India.
Portugal (special provisions for Azores and Madeira)Southern Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesPortugal Visa for Indian Passport Holders
SlovakiaCentral Europe60 Euros35 EurosSlovakia Visa for Indian Passport HoldersEmbassy of Slovak Republic directly handles the Schengen visa application process in India.

Slovak Republic Visa is handled by Embassy of Hungary in parts of India -Maharashtra, Kerala, Tamil Nadu, Gurajat, Goa, Karnataka, Andhra Pradesh, Puducherry, Daman and Diu, Dadra and Nagar Haveli.
SloveniaCentral Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesSlovenia Visa for Indian Passport Holders
Spain (special provisions for Ceuta, Melilla and the Canary Islands)Transcontinental State (Southwestern Europe and Africa)60 Euros + BLS Service Charges35 Euros + BLS Service ChargesSpain Visa for Indian Passport HoldersSpain Visa in Indian is now handled by BLS International.
SwedenNorthern Europe (Scandinavia)60 Euros + VFS Service Charges35 Euros + VFS Service ChargesSweden Visa for Indian Passport Holders
SwitzerlandCentral Europe60 Euros + VFS Service Charges35 Euros + VFS Service ChargesSwitzerland Visa for Indian Passport Holders

Which Schengen Country’s Embassy¬†Should You Apply For?

There’s a predetermined order that needs to be followed while choosing the embassy to file your Schengen visa application.

  1. If you plan to travel only one country in the Schengen zone, apply at the embassy of the country you intend to visit. Quite obvious, I know ūüôā
  2. If you are going to travel to more than one Schengen state, apply at the embassy of the country you intend to spend the maximum number of days in, called as the main or primary destination.
  3. If you mean to spend the equal number of days in two or more Schengen countries, apply at the embassy of the country you propose to enter the Schengen area through, called as the port of entry.

Denmark Embassy also handles the visa process for Iceland, Greenland and the Faroe Islands.

The Faroe Islands and Greenland though part of Kingdom of Denmark are not the part of Schengen Region. So, You can’t enter here based on your Schengen visa. You have to write a different cover letter along with the Schengen visa cover letter and choose multiple entry visa if Greenland or Faroe Islands are part of your travel plan. You need a Schengen Visa issued by the Danish Consulate with a sticker mentioning that it’s valid for the Faroe Islands or/and Greenland too. Apply through Danish VFS and mention on the application form Greenland or the Faroe Islands as the main destination.

Svalbard is not a part of the Schengen treaty system. To visit Svalbard, one needs a Schengen visa with two or multiple entries. Svalbard is visa-free but Schengen Visa is required because you have to enter and exit the Schengen region while traveling to this Norwegian archipelago.

Another stratagem is to choose the country with a lower rejection rate. France and Germany are known to be the fastest of the lot, however, Spain is infamous for being the toughest to grant Schengen Visa. Greece is known for its higher than normal share of interviews. So, It’s a safe bet to check the embassy toughness index before zeroing down on the country to apply.

Put my Two Cents in…

Make sure that the country you are applying to remains your main destination even when you get your visa. Just don’t try to fool the officials. Though the visa allows you to enter or stay at any of the Schengen countries, it’s not advisable to change your main destination after getting the visa. You might get to enter or stay for the first time but there are higher chances to get in trouble the next time you apply for the Schengen Visa.

I read in a forum about a guy who showed Amsterdam as his first port of entry and main destination to get the visa from Netherlands embassy but flew to Italy after he got his visa. While applying for the Schengen visa second time around, the embassy of Austria found out that he violated the rules in his earlier visit and his entry was permanently banned in all the Schengen countries.

Read Between the Lines, Please!

Lately, I have heard people complaining about visa being rejected by Denmark embassy stating they don’t give visas to people (specifically Indians) traveling to the Schengen region for the first time. Weird!

While skimming and browsing the internet, I came across Nyidanmark.dk, the official portal of the rules for entry and residence in Denmark. The portal states that they have listed countries in five main groups based on the overall risk of the citizen immigrating illegally to Denmark or any other Schengen country. Each group has different guideline requirements for the visa. India belongs to group 3 whose citizens represent a significant risk staying back in the Schengen region even after the visa expires. So, as an Indian, if we don’t have any relationship ties or family or friends in Denmark, we will not be given visa by Denmark embassy. They urge you to have an invitation letter from your host in Denmark for a successful visa application through the Royal Danish Embassy.

How Early Before the Start of the Planned Travel Should I Apply For a Schengen Visa?

Schengen Visa Applications can be filed three months before the start of the planned trip. They recommend filing the application at least 15 calendar days before the planned travel. My experience says that one should apply for the Schengen visa at least a month (30 calendar days) before the intended visit to avoid last minute hassles. The early you start the process, the more you get the time to make the bookings and also you are more likely to get deals on flight and accommodation bookings. And then it takes a good deal of time (at least 2 weeks) to arrange and put together all the required documents.

I’d also like to add that once you figure out the embassy you need to file your application at, make sure to check their website and take into account the national holidays of that Schengen state.

Where Should I Submit My Schengen Visa Application?

Most of the Schengen countries have outsourced their visa application processing services to VFS Global so, no need to visit the embassy.

VFS collects the visa applications along with the required documents and passports from the applicants in a sealed envelop and forwards them to the respective embassy for visa processing.

There are a few exceptions here.

Schengen visa applications for Spain are processed by BLS, not VFS.

VFS Global no longer accepts visa applications on behalf of the Embassy of Greece in India. It’s processed by GVCW.

Schengen Visa applications for Lithuania, Poland, Slovakia are handled by the respective embassy, not VFS.

We don’t have Embassy of¬†Liechtenstein in India. In countries where Liechtenstein does not have any representation, its citizens are advised to contact the Swiss embassy for all consular questions.

How to Book Your Appointment?

Once you have decided on the embassy of the country you are applying to, log on to the VFS Global’s website where you’ll find a box at the bottom left of the website, Fill in the country you are visiting (embassy you want to apply to,) the resident country and press go; it’ll automatically take you to the corresponding VFS website in another window viz. When I type Norway as a visiting country and India as a resident country, I’m directed to Norway visa’s information in the different window. From here,¬†you can download the Schengen visa for Indians form, and make an appointment with VFS.

travel-melodies-schengen-visa-for-indians-vfs-global

You need to register here to take an appointment. Once you register, Click on Schedule appointment and fill in the details like the visiting country, residing country, nearest VFS center and purpose of your travel. It shows the earliest date available for the appointment. Choose the date and time and take a print out of the appointment letter.

travel-melodies-schengen-visa-for-indians-vfs-appointment-process

It’s best to take an appointment as early in the morning as possible (if available) because the visa agents at VFS are fresh and then it gets crowded with passing time.

How to Fill the Schengen Visa Form?

I applied through Norway embassy which asks you to fill the form online here and then take a print out of the same. Estonia, Finland, France, Germany, Latvia, and Lithuania also have an online application system. Other Schengen countries allow you to download the form from VFS website and remember, it has to be filled with blue ink only. Here are the guidelines to fill in the Schengen visa form.

What’s the Visa Processing Fee?

The visa processing fee is 60 Euros for adults and 35 Euros for kids (6 to 12 years) in most cases. In addition, you need to pay the VFS service charges which vary from country to country.

What Kind of Preparation is Needed Before Appointment?

Know the visa rules of the country you are applying to and work accordingly. Gather all the required documents and place them in a perfect order (same order as in the checklist) in a file. Double check to make sure you have all the required papers.

Write an audacious cover letter. Writing a convincing cover letter is an art. It’s vital to compose a detailed and compelling cover letter. Pitching is the key here, brevity isn’t. Write your heart and soul out. Tell them how keen you are to see their beautiful country but your soul remains here in your homeland.

Address the embassy you are applying to. The main body of the cover letter mentions the duration with dates of your trip, the number of people accompanying you with their names, the purpose of your travel, information about who will bear the expenses and how like using the savings account or credit cards or forex cards. List down the documents you will be submitting along with your visa application.

Since a lot of people asked me to provide them with the cover letter template, I’m giving a link to download the editable format of my Schengen Visa cover letter in this post. At the end of the post, just put your name and email address to subscribe and receive the sample template.

What Documents Are Required For Schengen Visa?

Always take a print out of the checklist of documents from the VFS portal of the particular country and mark to keep a check what all documents are done and what all are pending. And most of the time it’s recommended to put the documents in the same order as mentioned in the checklist and the cover letter. It makes things easy.

Visa Application Form

The Schengen form can be downloaded or filled online depending upon the country you are applying to.

Passport size pictures

Photographs specifications differ from country to country. Check the specifications for the country you are applying through.

Passports

Current and Previous Passports, if any. The police report, if the previous passport is lost.

Passport Copies

Photocopy of the first, last and stamped pages of the passport. Denmark Embassy asks for the color photocopy of the entire passport. I don’t understand the reason but feels like a total waste of money, paper, and time. What about being eco-friendly to save the world? Wait. But I heard Denmark is the most eco-friendly country.

Flight Tickets

This is important. They ask for CONFIRMED return flights. Most of the embassies also ask for internal transport/transfer within Europe viz. flights, buses, trains, or rented car booking receipts.

Proof of accommodation

Hotel booking confirmation containing the complete name and contact information of the hotel with the hotel voucher. In some cases, you are required to show CONFIRMED hotel bookings for the each and every city/country you are visiting in the Schengen region. Norway embassy asks for confirmed hotel booking only in Norway.

Having an invitation letter from one of your friends or relatives staying in the country you are applying to adds power to your visa application. You just don’t need to show any hotel bookings in that case.

Travel Health Insurance

You need a mandatory travel health Insurance with a minimum cover of 30,000 Euros valid for all the Schengen countries and covers the entire duration of your stay in the Schengen area plus remains active for another 15 days after you leave the Schengen area. The insurance must cover all the medical expenses and repatriation of your residence country.

Detailed Plan/Itinerary

This is just a datewise/day-wise plan on a plain white paper. List down all the countries, cities and attractions you are planning to visit and mention the inter- Schengen and intra-Schengen transport details along with the names and addresses of hotels/hostels/Airbnb you are planning to stay at.

Proof of Financial Situation

The proof of finances is asked to know if you have enough funds to make it through the itinerary and come back. The documents to support the proof of enough funds include bank statement from your bank with stamp and signature for last 3 months, payslips for the last 3 or 6 months, ETF/ EPF contribution slips, and Income tax returns for last 3 years.

Other documents

Employment and Leave letter if employed; Business registration if self-employed. You need to show the letter of school/university confirming permitted leave and birth certificate/s of the child/children traveling with you and a marriage certificate if the partner’s name isn’t mentioned in the passport.

I Don’t Have One of the Documents They Demand. I’m Authentic. What Can Be Done?

I’d say being genuine and true is the key to getting a Schengen visa even when you don’t have some documents. A cover letter is the face of your application and thus, a powerful tool. Just¬†explain in your cover letter which document is missing and why you are unable to provide it. Here, I want to cite this example of a backpacker who couldn’t provide the proof of transportation within the Schengen zone as he was planning to use interstate buses/trains on the go depending upon whatever he finds cheaper. He stated the same reason in the cover letter and got his Schengen visa. But, yes there’s no guarantee here if the embassy is strict on the rules.

Though, it’s always better to arrange for the desired documents and then apply for the visa.

Do I Really Need to Show Confirmed Flight and Hotel Bookings?

Now, this is a bit tricky. Though they mention on their websites, not to book the confirmed flight tickets but ask for the confirmation proof. To get a Schengen visa, it is mandatory to show confirmed flight tickets and accommodation bookings for your entire duration of travel and stay in the Schengen region.

The safest option is to book fully refundable flights on your credit card and cancel to rebook the cheaper flights once you get your visa. Fully refundable flights, of course, are way more expensive than their non-refundable counterparts but keep you safe from any losses and then no one can question its authenticity.

The¬†ticket hold option for a free or minimal fee or using award miles by airline companies can be used. But, they can hold tickets minimum for a day and maximum for a week. So, it’s quite risky if your visa processing takes more than a week’s time.

Which option did we choose? We paid a little amount of money to a travel agent and got our flight/travel itinerary. Flight itinerary is like a detailed plan of the flights to the Schengen area. The document shows the chosen airline with a flight name, your name, a valid flight reservation number/ booking ID, arrival and departure date and airport codes, as well as the price. There are a couple of online visa booking sites too that provide flight and hotel itinerary for a little amount of service fee.

You can go ahead with the same flights once you get the visa and your money is adjusted in the total flight amount or you can plan to book different flights. Here, the loss is minimal.

For accommodations, I used Booking.com to book hotels, canceled them and booked Airbnb when I got my visa. Booking.com lets you book hotels and cancel them nearer to your date of stay without a fee. You get the full refund. Airbnb refunds the booking amount minus service charges.

I have heard that some of the embassies have become smart and stopped accepting booking.com reservations for visa applications. Some embassies even don’t accept Airbnb bookings.

How Much Money Do I Need to Show in My Account?

The more the merrier ūüôā

The unwritten rule here is to maintain a balance of at least 1.5 to 2 lakhs in your account over the past few months. Please don’t do last minute transfers because they do more harm than good because it looks fishy to them. Also, avoid withdrawing any money from the account after you have submitted the documents to the embassy. Wait till you get your visa.

You can show the credit card statements, property papers, FD account statements, PF slips to strengthen your case.

The means of subsistence differs depending upon the Europen country you are visiting/applying to. This can be 15 Euros per day per person for Latvia, and 100 Euros per day per person for Norway or Switzerland. Multiply the amount with the number of persons and number of days to calculate the total amount. That amount should be visible in your bank account statement.

In case you don’t have enough funds(according to the Europen Union Standards) at the time when you planning to apply for the visa, you can loan or lend money from family or friends and return them once you get your visa.

What to Expect at VFS?

Reach 15 minutes before your appointment time. Show your appointment letter to the security guard outside and follow the path to the counter. Take a token number from the counter and wait for your turn. The token numbers are displayed on the screen with the counter number you need to go to submit the application.

The VFS agent checks your application and documents and put them in the right order. He or she lets you know if any document is missing. If it’s just a printout, you can go to the photocopy station and get it done. The agent doesn’t accept the application in case the documents are not complete. You need to take an appointment again and come back to submit the application.

Once the documents are checked and put in order, the agent gives the slip to complete the payment (visa fee + VFS charges) which is done at the separate counter. You can pay the amount by cash or card and when you show the payment receipt to the VFS agent, the application folder is handed over to you to proceed for the biometrics. You are given a receipt after the biometrics submission which needs to be saved for future use. They’ll ask for it when you go to collect your passports from VFS and the courier person also delivers passports after seeing that receipt.

You can choose to collect your passport from VFS or to have it couriered to your address. Remember, In both the cases, you need to show the receipt and the ID card. I always choose to collect the passports on my own just to reduce the risk of it getting lost in transit.

If you are still not clear about the documents or have any doubts about the visa application process, VFS’s Premium Lounge Service is a premium service that can be pre-booked over the phone or can be opted while you submit your application where you get a personalized service by a dedicated staff who checks your documents and guides you through the whole process. Check if it’s available in your city or not.¬†Not to mention, you pay extra for the premium services. I haven’t used those services, so can’t really comment on that.

Do I Have To Attend the Visa Interview or Does Embassy Official Call?

Well, In cases where the cover letter and the documents fail to convince the embassy official but they still feel that you must get a chance to prove your case, they may call you for one on one. Try to be as real as possible but remember that impeccable honesty comes at a price. I hope you are able to read between the lines.

In some scenarios, they take a telephonic interview. They call you to clear their doubts related to your travel plans and it’s imperative to answer them confidently. You should remember the dates, itinerary and the other details provided in the documents by heart to avoid any confusion. A mismatch between the details given in the cover letter/documents and details provided over the phone can be disastrous.

What Questions Are Likely to Be Asked If Visa Interview (face-to-face 0r telephonic) Happens?

I spoke to some of my friends and fellow travelers who have been through the situation. Here’s the essence of it –

  • Why do you want to visit Europe or the (country you are applying to)?
  • What is the purpose of your visit?
  • Can you share the itinerary you have planned?
  • How are you planning to travel within the Schengen zone?
  • Have you booked your intra-Schengen flight/bus/cruise/train tickets?
  • Who’s financing your trip?
  • Do you know that Europe is expensive? Would you be able to manage the cost?
  • Which airline company have you booked your tickets with?
  • What’s your date of departure?
  • When are you coming back?
  • How many days are you planning to stay in the Schengen area?
  • Have you booked your stay for the entire duration?
  • Which hotel have you chosen for your stay in ———(country you are applying to)?
  • How long have you been working with the ———– (company name)?
  • Do you have any friends or family members in ———¬†(country you are applying to)?

Be realistic and positive during the interview because that can get you the Schengen visa easily ūüôā

What is the Estimated Time For The Entire Schengen Visa Process?

It normally takes 15 days from the date embassy receives your application file. But there have been cases when people get their visa in just 3 or 4 days. In our case, it took 20 days to get the visa from Norway Embassy. The delay was because of the summer vacation rush. I feel it varies from case to case.

Estimated Time is Over! I’m Still Waiting for My Visa. What Should Be My Next Step?

Don’t Panic. It does take more than the estimated time in certain cases like when the embassy is overwhelmed with visa applications due to summer vacations. If you haven’t received your visa past 15 days, it’s advisable to write a mail to the embassy mentioning your travel dates. Don’t forget to attach the travel itinerary and hotel/flight booking papers. Call the VFS to get the correct email address because sometimes the mail isn’t mentioned on the embassy’s website and also if your application has taken way more than the required time, VFS itself forwards your case to the embassy for a quick response.

Why Was My Visa Rejected?

There can be dozens of reasons for the rejection of the visa. To elucidate a few –

  • Past or Current Criminal Record
  • The documents and cover letter you provided are unable to endorse the purpose of your travel. They fail to convince the visa officer.
  • You haven’t shown enough proof of funds.
  • You have demonstrated false or forged travel documents. It can be anything from the false hotel or flight booking documents to employment proof documents. Remember, the embassy officials crosscheck everything¬†and this obviously earns you a visa rejection but also a bad name and makes it difficult to get a visa in future.
  • A mismatch between the dates you mentioned in the travel itinerary and the dates you stated in the visa application.
  • Your Travel Insurance is invalid and inadequate.¬† A Travel Insurance Policy is a must for Schengen visa and then it doesn’t cost you any money because good insurance companies refund the amount if a visa is denied. We chose ICICI Lombard.
  • Your intention to return is unclear. Your cover letter or supporting documents that show ties to your home country are unable to convince the embassy official. Sometimes, just the return flight tickets aren’t enough. You need to show that you have a job or business back home, you own a property, your kids are enrolled in a school and you have a leave sanction from your employer clearly stating that you’ll be back to the job on this particular date.
  • To err is human. Embassy officials can make a mistake while handling the application. One can reapply in the cases where he or she is sure about the documents presented.
  • You have applied at the wrong Embassy because you were unable to determine your main destination.
  • The supporting documents fail to show the booked accommodation for each Schengen country and each night you spend in the Schengen region.
  • The flight bookings aren’t complete. For example, when you travel as a group, you mistakenly, forget to show flight bookings for one of the applicants.
  • You are not able to demonstrate transport bookings inside the Schengen region.
  • Invalid invitation letter
  • Unacceptable birth or marriage certificate
  • The reason for rejection can be your passport. Passport is damaged or not in good condition, It is not valid as it expires in less than 6 months, or It doesn’t have enough blank pages (at least 2 blank pages are needed).
  • You fail to respect the Schengen Visa limitations last time e.g overstay in the Schengen Area or spending more number of days in some other Schengen country rather than your main country.

Will My Fee Be Refunded If My Visa Gets Rejected?

Unfortunately, No. The visa fee covers the cost of processing the visa application.

Can I Reapply? Can I Apply Through Different Embassy as Fresh Application?

You have two alternatives.

One is to appeal against the decision. The reason for the refusal is mentioned in the rejection letter. Appeal only if you feel that the reason given is not right. Also, appeals concerning rejections take a long time from weeks to months and not a good alternative if your travel dates are fixed.

So the second and the best option is to reapply through the same embassy or a different Schengen state embassy. You stand a fair chance if you reapply as you are treated as a new applicant. Don’t forget to make changes in accordance with the reason of refusal.

How Long Can I Stay in the Schengen Zone Once I Get My Visa?

A Schengen visa generally allows you to stay in any of the Schengen states during the trip, within the validity of the visa. The validity of the Schengen visa is of maximum 90 days in common scenarios.

The duration of the validity of the visa is mentioned on the visa sticker affixed to your passport. In our case, the Schengen visa duration was 45 days.

Can I Leave the Schengen Region and Come Back Again With the Visa That’s Still Active?

The Schengen visa allows single entry or multiple entries based on your visa application. The same is mentioned on your visa sticker.

With a single entry visa, you can enter the Schengen zone only once for a certain period of time while the multiple entry visa allows you to go in and out of the Schengen region freely within the validity of the visa.

I Have Connecting Flights, With a Layover at a Schengen State Airport. Do I Have to Apply For The Transit Visa to Exit the Airport?

No. You have a Schengen visa valid for entry to all the Schengen states. You can exit the airport to travel the Schengen state during the layover.

Can My Schengen Visa Be Extended?

Visa can only be extended if you have stayed in the Schengen region for less than 90 days in any 180 days period and the current visa isn’t expired. If the reason for the extension isn’t strong and serious enough, it rarely gets through.

What Are the Things to Keep in Mind to Improve The Chances of Success?

  • Research.Research. Research. Know the rules from A to Z.
  • Write an impressive cover letter.
  • Choose the embassy to apply your visa application wisely. Check the embassy toughness index and plan your itinerary around the easiest to get visa embassy.
  • Turn down VFS. They know nothing more than the information given on the website and repeat the same in the parrot fashion.
  • Plan well in advance.
  • Carry additional copies of the documents while submitting the application at VFS to avoid any rush.

Disclaimer: The tips and tricks mentioned in this post are based on my personal experience. Please don’t consider¬†them as a standard for judging or deciding because every case is unique.

Would you like to get the sample planned itinerary and sample cover letter templates to use for your visa application? Click on the button below and subscribe to the blog to get both the templates.

All the best!

Get Access to FREE Schengen Visa Cover Letter and Planned Itinerary Templates !

Signup now and receive an email once I publish new content.

I will never give away, trade or sell your email address. You can unsubscribe at any time.

Pin it now to save for the future reference.

Schengen Visa For Indians Travel Melodies

Sharing is nice:) If you have liked our post please share it with your friends and family and feel free to subscribe to our mailing list or you can also follow our stories on Facebook, Instagram, and Twitter.

Related Posts

6 Comments

  • Reply
    Mohit Agarwal
    August 1, 2018 at 10:02 am

    Such an exemplary post with so much of indepth information.. Truly speaking I was waiting for your post to bookmark and now i just need those colorful papers to make this trip come true soon.

  • Reply
    Debjani
    August 1, 2018 at 10:31 am

    What a great detail.. and it’s such an irony that I just submitted all my documents today only to the agent actually .. it’s my first time so applying through agents but your pointers definitely will make me feel much educated about the same. . great post and a helpful one ..infact I would say such detail is going to help so many people have done better insights .

  • Reply
    Pamela Mukherjee
    August 1, 2018 at 11:19 am

    Wooww.. Amazing informative post with each and every details . Such detailing with every small steps and I am really feeling great and knowlegable after read thoroughly the post. Loved your post and I am going to save it for future reference . ‚ėļūüėä

  • Reply
    Stuti Shrimali
    August 1, 2018 at 11:33 am

    You nailed it girl.

  • Reply
    Yogesh Mankani
    August 1, 2018 at 11:16 pm

    Such an informative article Anjali. You’ve discussed each and every point in such a way that I think no one need an agent to apply for the visa. Lovely read after a long time. You should definitely post more.

  • Reply
    Lydia
    August 10, 2018 at 9:39 am

    I have plenty of Indian friends with whom I will share this detailed, informative and helpful article, Anjali. You’ve done an amazing job composing such guide!

We'd love to hear your thoughts!

All the data shown above will be stored by Travel Melodies on https://travelmelodies.com. At any point in time, you can contact us and select the data you wish to anonymize or delete so it cannot be linked to your email address any longer. When your data is anonymized or deleted, you will receive an email confirmation. We also use cookies and/or similar technologies to analyze customer behavior, administer the website, track users' movements, and to collect information about users. This is done in order to personalize and enhance your experience with us. Click here to read our Cookie Policy.

 

This site uses Akismet to reduce spam. Learn how your comment data is processed.

error: Content is protected !!
%d bloggers like this: